Repair Shop & Service Management Software
Run your daily cash book — opening balance, income, expenses, and live balance per till. Income generates instant receipts; with Cash Sales or Repairs modules, recorded payments feed the same register. Add Reporting for cash counts and printable day reports. Add the Repairs module for repair jobs and parts management (includes Cash Sales and Reporting). Customers use My Purchases when their email is on the transaction. Built for phone shops, auto workshops, electronics repair, appliance service, and other service businesses — with terminology that adapts when you set up your organisation. Free to start, no card required.
What Is PettyLogs?
PettyLogs is a business operations platform for repair shops, workshops, and service businesses. It replaces paper receipt books, spreadsheets, and disconnected tools with one place to manage transactions, receipts, repair jobs, and day-to-day activity.
Whether you repair phones, service vehicles, fix appliances, or run a mixed retail-and-repair shop, PettyLogs adapts its labels and workflows to your business type — IMEI and serial for mobiles, VIN and licence plate for workshops, rating plates for appliances, and more. Log transactions, issue tax-ready receipts, manage jobs, track products and parts, and keep customer history connected in a searchable Customer Devices register. Everything stays organised, searchable, and ready for reporting without the cost or complexity of a full ERP.
PettyLogs keeps transactions, receipts, sales, repairs, parts, and customer history in one connected system, while still giving your accountant clean records to work with.
Built for Your Type of Business
Choose your business category at setup and PettyLogs adjusts labels, identifiers, and catalogue wording throughout the app — not just on the landing page.
Mobile Phone Shop
Tracks: IMEI & serial numbers
Screen swaps, battery jobs, warranty repairs
Learn moreElectronics Shop
Tracks: Serial numbers & model refs
TVs, consoles, tablets, audio gear
Learn moreComputer / IT Shop
Tracks: Serial numbers & asset IDs
Laptops, desktops, data recovery
Learn moreAppliance Shop
Tracks: Rating plates & model refs
Washing machines, fridges, ovens
Learn moreAuto Workshop
Tracks: VIN from plate scan; licence plate entered manually
Service jobs, diagnostics, bodywork
Learn moreRetail & Service Businesses
Tracks: Products, parts & receipts
Shops with repairs, salons, clinics
Learn moreTrack Your Repairs & Receipts — No Shop Needed
Create a free account with the email you gave the shop. View cash book receipts and cash sales, track repair jobs with live status, and print collection reports listing every payment receipt — all from every PettyLogs organisation you have dealt with.
- Cash book receipts and cash sales — view and print from My Purchases
- Repair jobs — live status, collection reports, and payment receipts listed
- View and print receipts from any organisation
- See what you've paid and any outstanding balance
- Push notification when your repair is ready to collect
- Works across every PettyLogs shop, all in one place
Built for Repair Shops & Service Businesses
Six deeply integrated modules covering your cash book, sales across locations, repair jobs, inventory, and ordering — all connected in one system with reporting that stays aligned across the business.
Digital Cash Book
Your daily petty cash book — opening balance, income, expenses, and live balance per till.
- Daily opening balance carried forward; live petty cash balance updated in real time
- Log income, expenses, bank deposits, and transfer in/out per cash point
- Cash counts and printable daily reports with the Reporting module
- Manual income entries generate instant numbered receipts
- With Cash Sales and Repairs modules, recorded payments populate the same register
- Company Cash Book included for internal salaries, warranties, and expenses
- One local cash point and one branch included free; add more as you grow
- Backdate entries for month-end reconciliation
Cash Sales & POS
Professional sales receipts with line items, tax, and payment tracking.
- Multi-line-item sales with quantity and unit pricing
- Automatic tax calculation with configurable percentage
- Partial payments, deposits, and payment status tracking
- Link sales to customers (payees) for full history
- Unique receipt numbering per cash point
Repair Jobs
Manage repair work from intake to handover.
- AI label scanning — snap a product label or VIN plate photo to auto-fill make, model, and serial/VIN (licence plates entered manually)
- Job cards with customer details, item info, and fault description — wording adapts to your business type
- Customer Devices register — searchable list of every unit sold, repaired, or registered manually; start a repair from any row
- Labour charges and parts costs tracked per job
- Job status workflow (intake → in progress → ready → closed)
- Warranty tracking with expiry dates
- Finish jobs with a collection report; each payment auto-generates a numbered cash book receipt listed on that report
Model Catalogue
Manage your sellable models with pricing, tax, and serial tracking.
- Serial, IMEI, VIN, or licence plate tracking per unit — set per category
- Warranty configuration per model
- Selling price with automatic tax calculation
- Compatible models and variants
- Stock movements and inventory history
Parts Catalogue
Organise your parts inventory with model compatibility and pricing.
- Parts linked to compatible product models
- Cost price and selling price per part
- Category and supplier organisation
- Attach parts to repair jobs or cash sales
- Low-stock awareness and multi-location stock
Parts Ordering
Request, track, and fulfil parts orders — even for out-of-stock items.
- Create part requests from repair jobs or cash sales
- Pending-stock status for items not yet in inventory
- Convert approved requests into sale line items automatically
- Track order status from request to fulfilment
- Full traceability — request → stock → sale
How PettyLogs Works
Get from signup to your first receipt in minutes — no training manual required.
Set up in minutes
Create your organisation, add locations or branches, and set up cash points. Invite your team with role-based permissions. Works for a solo technician or multiple sites.
Add your models and parts
Add models with identifier and warranty settings for your business type. Build your parts catalogue with model-compatibility and pricing. PettyLogs links models, parts, and jobs automatically.
Run your cash book and sales desk
Start each day with an opening balance and log the full day in the cash book — income, expenses, bank deposits, and transfers. Manual income entries generate instant receipts. With Cash Sales and Repairs modules, recorded payments feed the same register. Add the Reporting module for cash counts and printable daily reports.
Manage repair jobs start to finish
With the Repairs module, open job cards and scan a product label or VIN plate with your phone camera — AI reads make, model, and serial or VIN. Enter licence plates manually on vehicles. Assign labour and parts, move jobs through to completion, print a collection report for handover, and record each payment to auto-generate a numbered tax receipt in the cash book. Every device with a serial or identifier is added to the Customer Devices register — searchable alongside cash-sale units and manual entries.
Order parts and track pending stock
Raise part requests from any job or sale — even when the part isn’t in stock yet. Track each line until it’s fulfilled, then finalise with full traceability from order to receipt.
Report and export
Run daily, monthly, or custom reports across all modules. Export to Xero or send summaries to your accountant — one click, audit-ready.
See why repair shops are switching to PettyLogs — free to start, no card needed.
Scan a Label. Skip the Typing.
Your phone camera is the fastest way to log a phone, vehicle, appliance, or other item. Point, snap, done — AI handles the rest.
Snap a Photo
Open any repair job and tap the camera icon. Take a photo of the label plate, VIN sticker, rating plate, or barcode — works on any phone.
AI Reads the Label
Barcodes are decoded instantly. For printed labels, AI vision extracts make, model, serial, IMEI, or VIN from product labels and VIN plates — even from worn or angled stickers. Licence plates are typed in separately.
Auto-Fill & Match
Scanned details populate the job card automatically. If the item already exists in your system, PettyLogs matches it to the customer and their repair history.
Grow Your Catalogue
New brand or model? AI suggests catalogue entries you can create in one tap — no separate setup, no switching screens.
PettyLogs vs Spreadsheets vs Accounting Software vs POS Systems
Why repair shops and service businesses need a purpose-built operations platform that includes checkout, but goes far beyond a basic POS.
| Feature | PettyLogs | Spreadsheets | Accounting software | POS systems |
|---|---|---|---|---|
| Repair job & job card management | — | — | — | |
| AI label scanning from phone camera | — | — | — | |
| Serial & identifier tracking (IMEI, VIN, licence plate, etc.) | — | — | — | |
| Digital cash book with live balance | — | — | ||
| Automatic tax on receipts | — | |||
| Parts catalogue & ordering (pending stock) | — | — | — | |
| Multi-branch sales & locations | — | — | ||
| Built for repair shops, service businesses & retail | — | — | — | |
| Customer portal — track repairs & receipts by email | — | — | — | |
| Daily transaction logging & receipt generation | — | |||
| Feeds clean data to your accountant (Xero export) | — | — |
Repair & Service Management Features
Daily Digital Cash Book
Run your till day to day — opening balance, income and expenses, bank deposits, and transfers per cash point. Income entries generate instant receipts. With Cash Sales and Repairs modules, recorded payments feed the same register. Add Reporting for cash counts and printable daily reports.
Tax & Pricing Engine
Automatic tax calculation across sales, services, and parts. Configure your tax rate and let PettyLogs handle the maths on every receipt.
Comprehensive Reporting
Daily, monthly, or custom-range reports across all modules. Export to Xero or share with your accountant in seconds.
AI Label Scanning
Point your phone at a product label, rating plate, or VIN sticker — AI reads make, model, serial, IMEI, or VIN. Licence plates are entered manually on vehicles.
Identifier & History Tracking
Record serial numbers, IMEIs, VINs, or licence plates on products and jobs. The Customer Devices register lists every unit — from cash sales, repair intake, or manual entry — with full service history and one-click repair creation.
Warranty Management
Set warranty durations per product type. Know which jobs and products are still under warranty at a glance.
Parts ↔ Sales Integration
Part requests flow directly into sales line items. Pending-stock items are tracked until fulfilled, with full traceability.
Multi-Branch & Multi-Location
Sell products across branches and locations. Each location has its own cash points; role-based access for managers, cashiers, and technicians. Reports roll up across the whole organisation.
Cloud-Based & Always Accessible
Access every module from any device. Data is encrypted, automatically backed up, and available wherever your team works.
Customer Portal — My Purchases
Manual cash book receipts and cash sales linked to a customer's email appear in My Purchases. Repair jobs with email on the job show live status and printable collection reports listing every payment receipt.
Still Using Paper Receipt Books?
Running a repair shop, service centre, or multi-branch business shouldn’t mean drowning in paper and spreadsheets. If this is your reality, you’re not alone:
- Receipt books lost, damaged, or illegible — and the accountant is asking for last quarter
- Repair jobs and parts usage don’t match what you actually charged or banked
- Tax worked out by hand on every sale — slow, error-prone, and a compliance risk
- Serial numbers, IMEIs, or VINs in a notebook that’s gone missing when you need it
- Parts “ordered” by word of mouth with no idea when they’ll turn up
- Month-end reconciliation from memory and scraps of paper
- Hours spent building summaries your accountant could have had in one click
PettyLogs puts every transaction, job, part, and receipt in one place — connected, searchable, and backup-safe. Your full business history is one report away, any time, from any device — and ready for your accountant when they need it.
- No credit card required — free plan stays free
- Cancel paid modules anytime — no lock-in
- Your data is always exportable
Every Receipt. Every Job. Every Part — One Platform.
Join repair shops, service businesses, and multi-branch teams that have replaced paper and spreadsheets with one connected system. Get your first receipt in under 5 minutes — no credit card required.
Frequently Asked Questions
What is PettyLogs?
PettyLogs is a business operations platform for repair shops, service centres, and multi-location businesses. It connects transactions, receipts, repair jobs, parts, customer history, and reporting in one system, but it is not accounting software.
How do repair jobs work?
Open a job card, scan the label plate or VIN sticker with your phone, add notes, labour, and parts, then move the repair through to completion. Mark the job finished to produce a collection report. Each payment recorded auto-generates a numbered tax receipt in the cash book — all listed on the collection report for the customer.
How does parts ordering work?
Raise a part request from a repair job or cash sale, even if the item is not yet in stock. PettyLogs tracks it with pending-stock status until it is fulfilled, with clear traceability from request to receipt.
Does PettyLogs track serial numbers and identifiers?
Yes. PettyLogs adapts to your business type — IMEI and serial for phones and electronics, VIN and licence plate for workshops, rating plates for appliances, and more. The Customer Devices register lists every registered unit from cash sales, repair intake, and manual entry. Each device links to repair jobs and sales for a full service history.
What is the Customer Devices register?
A searchable list of customer-owned equipment in your organisation. Devices appear automatically when sold through cash sales or when you create a repair with a serial or identifier. You can also register devices manually, upload photos, edit customer details, and start a new repair from any row.
How does tax work in PettyLogs?
Set your tax rate once per organisation and PettyLogs calculates it automatically on sales, receipts, parts, and labour where needed.
Are the digital cash book and receipts connected?
Yes — one register, not two systems. The digital cash book is your daily petty cash tool: opening balance, income, expenses, bank deposits, and transfers per till. Log income manually for an instant numbered receipt. Recorded payments from Cash Sales and repair jobs feed the same book when you add those modules — Cash Sales requires Reporting, and Repairs requires Cash Sales (enabling Repairs activates the full chain). Add Reporting for cash counts and printable daily reports. Manual income receipts with the customer's email appear in My Purchases alongside cash sales and repair jobs.
What are the Digital Cash Book and the Company Cash Book?
The Digital Cash Book is your main till register per cash point — daily opening balance, income and expenses, with live balance tracking. Income entries auto-generate receipts. Add Reporting for cash counts, printable day reports, and financial reports across both registers. The Company Cash Book is a separate global register for internal movements like salaries and warranty claims.
Can PettyLogs export to Xero?
Yes. PettyLogs exports transaction summaries and financial reports to Xero so your accountant gets clean, audit-ready data.
Does PettyLogs support multiple branches and users?
Yes. Each location can have its own cash points, users, and permissions, while reporting can stay separate by location or roll up across the organisation.
How does AI label scanning work?
Snap a product label or VIN plate photo and PettyLogs reads make, model, and serial or VIN into the job card. Licence plates are entered manually — they are not on VIN stickers.
Do I need a credit card?
No. The Digital Cash Book is free forever, and the demo does not require a card either.
Is PettyLogs really free?
Yes. The Digital Cash Book is free forever, including up to 5 users, 1 branch, and 1 cash point. Add paid modules only when you need them.
Can I track my repair or view my receipts as a customer?
Yes. Create a free account with the same email you gave the shop. My Purchases shows cash book receipts and cash sales linked to that email, plus repair jobs with live status and printable collection reports that list every payment receipt — one numbered receipt auto-generated for each payment recorded. Get notified when a repair is ready to collect.
Do I need to register an organisation to use PettyLogs?
No. You can create a free account just to use My Purchases, and register an organisation later if you want to run your own business on PettyLogs.
Is PettyLogs accounting software?
No. PettyLogs is operations software for running the business day to day, while still feeding clean data to your accountant through reports and Xero export.
How is PettyLogs different from a POS system?
It handles POS-style sales, but also manages the workflow around them: repair jobs, parts ordering, item history and identifiers, cash book activity, multi-branch operations, and customer tracking.