One Place for Every Sale, Every Job, Every Part. Your Business — Sorted.
Sell products across branches and locations with one connected system. Digital cash book, cash sales with automatic VAT, repair job tracking, IMEI & serial numbers, parts catalogue and ordering — all audit-ready and ready for your accountant.
One Platform. Every Workflow.
PettyLogs is a management platform for repair shops, service centres, workshops, and multi-location retail. Sell and track products across branches and locations with one connected system: digital cash book, VAT-ready sales receipts, repair job cards, product and parts catalogues with IMEI tracking, and parts ordering — all feeding one set of financial reports and Xero export.
One site or many — each location can have its own cash points while reports roll up across the whole organisation. Organised, searchable, audit-ready. Without the cost or complexity of a full ERP.
Everything Your Business Needs
Six deeply integrated modules covering your cash book, sales across locations, repair jobs, inventory, and ordering — all connected, all reporting to the same financial engine.
Digital Cash Book
The heart of PettyLogs — a modern replacement for paper receipt books.
- Log cash, card, and digital payments (Revolut, PayPal, bank transfers)
- Instant printable receipts for every transaction
- Live running balance updated in real time
- Private logs for salaries, warranties, and internal expenses
- Backdate entries for month-end reconciliation
Cash Sales & POS
Professional sales receipts with line items, VAT, and payment tracking.
- Multi-line-item sales with quantity and unit pricing
- Automatic VAT calculation with configurable percentage
- Partial payments, deposits, and payment status tracking
- Link sales to customers (payees) for full history
- Unique receipt numbering per cash point
Repair Jobs
Full workshop management from intake to handover.
- Job cards with customer details, device info, and fault description
- Labour charges and parts costs tracked per job
- Job status workflow (intake → in progress → ready → closed)
- Warranty tracking with expiry dates
- Convert completed jobs directly to cash sales receipts
Product Catalog
Manage your sellable products with pricing, VAT, and serial tracking.
- IMEI and serial number tracking per unit
- Warranty configuration per product model
- Selling price with automatic VAT calculation
- Compatible models and product variants
- Stock movements and inventory history
Parts Catalog
Organise your parts inventory with model compatibility and pricing.
- Parts linked to compatible product models
- Cost price and selling price per part
- Category and supplier organisation
- Attach parts to repair jobs or cash sales
- Low-stock awareness and multi-location stock
Parts Ordering
Request, track, and fulfil parts orders — even for out-of-stock items.
- Create part requests from repair jobs or cash sales
- Pending-stock status for items not yet in inventory
- Convert approved requests into sale line items automatically
- Track order status from request to fulfilment
- Full traceability — request → stock → sale
How PettyLogs Works
Get from signup to your first receipt in minutes — no training manual required.
Set up in minutes
Create your organisation, add locations or branches, and set up cash points. Invite your team with role-based permissions. Works for a solo technician or multiple sites.
Add your products and parts
Add product models with IMEI and warranty settings. Build your parts catalogue with model-compatibility and pricing. PettyLogs links products, parts, and jobs automatically.
Run your cash book and sales desk
Log transactions in the digital cash book and print receipts on the spot. Or create line-item cash sales with automatic VAT and payment tracking — cash, card, or digital.
Manage repair jobs start to finish
Open job cards, capture IMEI/serial, assign labour and parts, and move jobs through to completion. Convert finished jobs straight into sales receipts with warranty dates applied for you.
Order parts and track pending stock
Raise part requests from any job or sale — even when the part isn’t in stock yet. Track each line until it’s fulfilled, then finalise with full traceability from order to receipt.
Report and export
Run daily, monthly, or custom reports across all modules. Export to Xero or send summaries to your accountant — one click, audit-ready.
See why repair shops switch to PettyLogs.
PettyLogs vs Spreadsheets vs Generic Accounting
Why businesses with sales and repair need purpose-built management — including multi-branch and multi-location.
| Feature | PettyLogs | Spreadsheets | Generic accounting |
|---|---|---|---|
| Repair job & job card management | — | — | |
| IMEI & serial number tracking | — | — | |
| Digital cash book with live balance | — | ||
| Automatic VAT on receipts | — | ||
| Parts catalogue & ordering (pending stock) | — | — | |
| Multi-branch sales & locations | — | — | |
| Built for repair shops, workshops & retail | — | — |
Core Features
Instant Digital Receipts
Print professional receipts for every transaction, job, or sale. Replace paper books with searchable, always-backed-up digital records.
VAT & Pricing Engine
Automatic VAT calculation across sales, services, and parts. Configure your VAT rate and let PettyLogs handle the maths on every receipt.
Comprehensive Reporting
Daily, monthly, or custom-range reports across all modules. Export to Xero or share with your accountant in seconds.
IMEI & Serial Tracking
Record IMEI and serial numbers on products and repair jobs. Every device has a complete history from sale to service.
Warranty Management
Set warranty durations per product type. Know which jobs and products are still under warranty at a glance.
Parts ↔ Sales Integration
Part requests flow directly into sales line items. Pending-stock items are tracked until fulfilled, with full traceability.
Multi-Branch & Multi-Location
Sell products across branches and locations. Each location has its own cash points; role-based access for managers, cashiers, and technicians. Reports roll up across the whole organisation.
Cloud-Based & Always Accessible
Access every module from any device. Data is encrypted, automatically backed up, and available wherever your team works.
Sound Familiar?
Running a repair shop, service centre, or multi-branch business shouldn’t mean drowning in paper and spreadsheets. If this is your reality, you’re not alone:
- Receipt books lost, damaged, or illegible — and the accountant is asking for last quarter
- Repair jobs and parts usage don’t match what you actually charged or banked
- VAT worked out by hand on every sale — slow, error-prone, and a compliance risk
- IMEI and serial numbers in a notebook that’s gone missing when you need it
- Parts “ordered” by word of mouth with no idea when they’ll turn up
- Month-end reconciliation from memory and scraps of paper
- Hours spent building summaries your accountant could have had in one click
PettyLogs puts every transaction, job, part, and receipt in one place — connected, searchable, and backup-safe. Your full business history is one report away, any time, from any device — and ready for your accountant when they need it.
- No credit card for demo
- Cancel anytime — no long-term lock-in
- Your data is always exportable
Every Receipt. Every Job. Every Part — One Platform.
Join repair shops, workshops, and multi-branch teams who’ve replaced paper and spreadsheets with one connected system. Start your free trial in under a minute.
Frequently Asked Questions
What is PettyLogs?
PettyLogs is a management platform for repair shops, service centres, workshops, and multi-location retail. You get a digital cash book with live balance and printable receipts, cash sales with automatic VAT (including selling products across branches and locations), repair job cards with IMEI and serial tracking, product and parts catalogues, parts ordering with pending-stock tracking, and financial reports plus Xero export — all in one place, so you can stop juggling paper and spreadsheets.
How do repair jobs work?
You open a job card for the customer’s device, capture the IMEI or serial number, log the fault and notes, add labour and parts from your catalogue, and move the job through to completion. When the repair is done, you convert it straight into a cash sale receipt; warranty dates are applied automatically, and every part and labour charge is tied to that job for full traceability.
How does parts ordering work?
From any repair job or cash sale you can raise a part request — even for items not yet in stock. The line gets a “pending stock” status and is tracked until the part arrives and is fulfilled. Once fulfilled, the line is finalised and the sale can be completed. You get full traceability from request to delivery to receipt, so nothing gets lost in the shuffle.
Does PettyLogs track IMEI and serial numbers?
Yes. Every product unit in your catalogue can have an IMEI or serial number. Those are linked to repair jobs and sales, so you always have a complete service and ownership history per device — ideal for warranty disputes, insurance, or simply finding a job when a customer calls.
How does VAT work in PettyLogs?
You set your VAT rate once per organisation. On every cash sale, VAT is calculated automatically per line item and shown clearly on the receipt. Repair job parts and labour can also carry VAT, so your VAT records are accurate for every transaction and ready for your accountant or HMRC.
What are the Digital Cash Book and Private Logs?
The Digital Cash Book is your main transaction register: every receipt updates your live balance and can be printed on the spot. Private Logs are for internal movements — salaries, reimbursements, warranty claims — kept separate from customer-facing receipts. Both feed into the same financial reports so you have one complete picture.
Can PettyLogs export to Xero?
Yes. PettyLogs exports transaction summaries and financial reports to Xero (and other accounting systems) so your bookkeeper or accountant gets clean, audit-ready data without re-keying or chasing paper receipts.
Does PettyLogs support multiple branches and users?
Yes. Sell products and run operations across as many branches or locations as you need. Each location has its own cash points; managers, cashiers, technicians, and accountants get role-based access. Reports can be per location or rolled up across the whole organisation — one view for multi-branch owners without the cost of a full ERP.
Is a credit card required to try the demo?
No. The 72-hour demo requires no credit card or payment details. You get full access to the cash book, cash sales, repair jobs, catalogues, and parts ordering — try everything risk-free and then decide.
Is there a free trial?
Yes. New organisations get a free trial with access to every feature: digital receipts, VAT sales, repair job management, product and parts catalogues, parts ordering, and financial reporting. No credit card required — start in under a minute and cancel anytime.